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These four sub-use cases were used to illustrate scenarios where an end-user required information in a database. One of the cases included access to EDRM-systems which have been archived in their entirety (i.e. technically as a database). The main difference between the “pure database” and the EDRM-system is that the latter usually includes much more binary content (i.e. unstructured documents and records). Consequently, the size of the archived EDRM-system is usually much larger and poses additional scalability issues.

The sub-use cases are based on the experiences with the Sofia tool at the Danish National Archives (in use since 2008). The database was wrapped in the SIARD format and was loaded into a standard RDBMS. The focus was on search in data, but user-friendly navigation was also important and was taken into account when making requirements and designing the system.

Saving, exporting and printing functionality should also be available. However, if data are restricted there is a need for preventing access to these functionalities.

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